How to Plan an Outdoor Wedding

How to Plan an Outdoor Wedding Kalamazoo, MI

We understand the allure of an outdoor wedding. The soft afternoon light filtering through the trees as you exchange vows and rings with your soon-to-be spouse is a beautiful vision. However, you’ll also want to make sure you prepare the outdoor wedding venue so that your guests don’t spend the day swatting at bugs and sweltering under the July sun.

In this blog post, we give you our insider tips we’ve learned as a wedding venue so you can plan the perfect outdoor wedding. Be sure to also check our new wedding blog regularly for new content.

Rent an Outdoor Wedding Tent

Michigan weather is unpredictable, which is why we recommend renting a tent for the big day. Be sure to watch the weather forecast and put up the tent if there is more than a 30% chance of showers. Even if you have clear skies, your guests will be grateful to relax under the shade of a spacious wedding tent.

Outdoor wedding tents come in a range of shapes and sizes so you can find the right one for your event. Outdoor tents can also come with or without walls and windows. Renting an outdoor wedding tent gives you peace of mind, even if it rains.

Keep Your Guests Comfortable

Depending on the time of year, you may want to consider placing portable space heaters or air conditioners in the tent. Nothing drains the life out of a party more than guests who are sweltering in the afternoon heat or shivering once the sun goes down. You and your guests will be much happier when you design an outdoor space that anticipates the weather for that time of year.

Rent Outdoor Wedding Decorations

We recommend renting outdoor wedding decorations so that the inside of your tent looks festive. Otherwise, you and your guests will just be looking at blank canvass. A wedding rental company will offer a wide variety of accessories from curtains to chandeliers. Make sure you reserve your outdoor wedding location for the wedding day and the morning after so there’s enough time to take down decorations.

Arrange for Portable Outdoor Restrooms

While it may not be glamorous to talk about, you need to make sure while planning an outdoor wedding that there are restrooms nearby. If the venue doesn’t have restrooms close to your outdoor wedding ceremony and reception, you’ll want to make sure you rent portable restrooms for your guests. To avoid confusion, consider putting up signs showing people where restrooms are located. We recommend planing for 1 bathroom or stall for every 35 guests.

Prepare for Bugs

Any time there’s a large gathering of people, there are sure to be swarms of blood-sucking insects. Protect your guests from being eaten alive by strategically placing citronella candles or having exterminators spray the site. With all the effort it takes to find a unique wedding venue, you don’t want the only thing your guests remember is all the mosquito bites they came home with.

Henderson Castle is an outdoor wedding venue in Kalamazoo and wedding destination. If you are interested in learning more about how to plan your outdoor wedding at our beautiful castle inn, be sure to give our Kalamazoo wedding planners a call at (269) 344-1827.